Privacy Policy
Last updated: June 2026
Kelly Hodgson Charity Communications Consultancy ("I", "me", "my") is committed to protecting and respecting your privacy.
This Privacy Policy explains how I collect, use, store and protect personal information when you visit www.kellyhodgsoncomms.com, contact me, subscribe to updates, or engage my services.
Who I am
Kelly Hodgson Charity Communications Consultancy is a sole trader business based in the United Kingdom.
Website: www.kellyhodgsoncomms.com
Email: kellyhodgsoncomms@outlook.com
What information I collect
I may collect and process the following information:
Name
Email address
Organisation name
Information you provide through contact forms, emails or enquiries
Information relating to projects and services provided
Website usage information collected through Squarespace Analytics
How I collect your information
I collect information when:
You complete a contact form on my website
You contact me by email
You subscribe to receive updates
You engage my consultancy services
You visit my website
How I use your information
I use personal information to:
Respond to enquiries
Provide consultancy services
Communicate with clients and prospective clients
Send updates where you have requested them
Manage business administration and records
Improve my website and services through analytics
Lawful bases for processing
Under UK GDPR, I rely on the following lawful bases:
Consent – where you subscribe to receive updates
Legitimate interests – to respond to enquiries and manage business relationships
Contract – where processing is necessary to provide agreed services
Legal obligation – where I am required to retain records for legal, tax or regulatory purposes
How your information is stored
Information is stored securely using Microsoft 365 applications and systems.
I take reasonable steps to protect personal information against unauthorised access, loss, misuse or disclosure.
Sharing your information
I do not sell, rent or trade personal information.
Information may be shared with trusted service providers where necessary to operate my business, such as:
Microsoft 365
Squarespace
These providers process information on my behalf and are required to protect it appropriately.
International transfers
Some of the service providers I use may process information outside the United Kingdom. Where this occurs, appropriate safeguards are in place to protect personal information in accordance with UK data protection law.
Data retention
I retain personal information only for as long as necessary.
Enquiry information may be retained for up to 12 months.
Client records may be retained for up to 3 years after the end of the client relationship.
Financial records may be retained for longer where required by law.
Marketing subscription information is retained until you unsubscribe or request deletion.
Your rights
Under UK data protection law, you have the right to:
Access your personal information
Request correction of inaccurate information
Request erasure of your information in certain circumstances
Restrict processing in certain circumstances
Object to processing based on legitimate interests
Request transfer of your data where applicable
Withdraw consent at any time where processing is based on consent
To exercise any of these rights, please contact:
Marketing communications
If you subscribe to receive updates, I will only send communications that you have requested.
You can unsubscribe at any time by using the unsubscribe link in emails or by contacting me directly.
Cookies and analytics
My website uses Squarespace Analytics to help understand how visitors use the website and improve its performance.
For more information about cookies used on this website, please refer to the Cookie Policy.
Complaints
If you have concerns about how your information is handled, please contact me first.
You also have the right to lodge a complaint with the Information Commissioner's Office (ICO):
Changes to this policy
I may update this Privacy Policy from time to time. The latest version will always be available on this website.